Email template to schedule a meeting

Also, make sure you limit your CTA to just one request or action to reduce confusion about what to do next. Plus, it takes the guesswork out of the equation as to how prospects can accept the meeting request. Save your best-performing emails as a template so you and your teammates can use it again.

Research shows that even just one mistake in your email copy can ruin your credibility. HubSpot published a roundup of high-profile misspellings including one of their own to show that no one is perfect. Get into the habit of proofreading your meeting request emails and all other written content, for that matter! Even with time-sensitive content, you may not get an immediate response. There are several reasons why this might happen:. Disinterest is only one possible reason for ghosting you.

The only way to know for sure is to follow up with your prospect. Following up on your meeting request emails can definitely help you secure more meetings — and the sales that will hopefully come with them.

Add automated follow-ups to your campaign sequence to make sure everyone receives them. I think our companies may be able to benefit from working together, and would like to meet with you to discuss. If you think it makes sense for us to talk, let me know what your calendar looks like. So how should you use templates? Which emails are they best suited for use in? And what degree of editing do they require for best results?

Rex Bibertson shared a few tips with me in a recent video call. Rex most commonly uses templates for highly repeatable messages — things like meeting follow-ups. Same goal, same information. But what about more complex scenarios, like cold email outreach? Should you ditch the templates altogether? Absolutely not. But using them requires a little more effort on your part. No doubt the email copy played a part, but so did the industry, the product, the price point, the location, and dozens of other factors.

Chances are you receive plenty of cold email messages yourself. Or you might have seen some great examples posted on LinkedIn.

But you should absolutely use them as creative inspiration. Some of the most effective emails involve special offers — things like free trials and big discounts.

The offer is the reason that these messages are successful. Rex spends two hours at a time on LinkedIn picking out key facts about his target audience. In that time, he can usually do enough research to personalize emails to different prospects. Another great tip for adding personalization at scale: add personalized elements based on a type of prospect, rather than an individual.

Figure out what your product can do for that client, and reference it in your emails. Including another touchpoint, such as LinkedIn or Twitter, can help your name stand out in their inbox, plus it gives you an additional outlet to learn more about them. Do your research properly. Depending on the situation, you may need to consider incentives to increase the chances of fixing the appointment.

Business lunch is a common tactic to lure a client to accept the meeting. How to request a meeting or an appointment via email? Format and outline: Introduction Start your email with introducing yourself if necessary especially if you are sending the request on behalf of your manager.

Also, it very helpful to mention the name of the person who suggested the meeting or gave you the contact details. State the reason for the meeting. Try to be as convincing as possible by providing mutually beneficial reasons.

Your proposition needs to encompass value and entice curiosity at the same time. Check for their availability.

Propose a date and a time but be flexible. It is best to suggest a time frame instead of a fixed time. Ask the recipient to suggest another time of their preference. Propose a location for the meeting. Also here be flexible in your choice. If the recipient is not familiar with the venue, provide directions and a map. Ask the recipient for acknowledge the receiving of your request and to confirm the meeting. Increasing the odds meeting acceptance The three factors that increase the chances of your meeting request being accepted are:.

Consider these factors while drafting your letter. When you have a good reason to meet someone coupled with a convenient location and time, you are almost guaranteed a confirmation. Just as stated above, the business lunch trick works wonders. No reply to your meeting request, what do you do? You sent a meeting request but you got no reply. There are four reasons why that might have happened:. If you find yourself in such a situation, send a follow-up email addressing each of these points.

Your meeting request has been accepted: what do you do? Reply to the person thanking them for accepting the meeting If you are making the meeting request on behalf someone else if you are secretary to the CEO for example then you need to send a confirmation email to both sides to inform them that the meeting has been successfully scheduled.

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Signup for the Kopywriting Kourse members area, and our team of professional copywriters will review your cold email and give you unlimited help and feedback! Dear Marketing Manager, Our company, [Name], would like to request a meeting with you to discuss the services that we can offer you.

Thanks, [Name]. Hey [Name]! Mind if we hop on a strictly timed 15 minute call tomorrow? Cheers, [NAME]. Are you free for a chat [Time Options] about [Field]?